The Production Assistant will help coordinate, manage, and execute ISF 2024 production and technical logistics for in-person and/or virtual events. They will play a key role in ensuring the festival runs smoothly through effective task coordination and communication.

This is a seasonal role (June 3rd – August 2nd) generally working Mon-Fri 30 hours/week. However, the hours will vary and sometimes include evenings and weekends (particularly during the 10-day festival in July). In-person work will be required for event/exhibition setups (following the strictest health and safety measures).

The Production Assistant reports to the Festival Producer and will work closely with the Production Coordinator to execute the festival vision.

Canada Summer Jobs Requirements:

Please note that this role requires that candidates meet Canada Summer Jobs eligibility requirements:

  • be between 15 and 30 years of age at the start of the employment*;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
  • If you do not meet the Canada Summer Jobs eligibility requirements, please still apply, and note it in your application.


  • Assist with venue/location management, including coordinating timing, schedules, site access, load-in/load-out
  • Assist in all tasks relating to production, logistics, setup/strike, and site operation for in-person events
  • Manage delivery schedules and assist in equipment, gear, rental, and meal pickups/drop-offs (having a driver’s licence and access to a car is preferred)
  • Provide on-site support for in-person events including last minute supply runs, venue setup, decor installation, moving production and communications gear between and across multiple venues, managing on-site production volunteers and supporting the Production Coordinator with artist hospitality
  • Coordinate administrative aspects of production, including taking notes during production meetings and updating event schedules, ‘production notes’ documents, and supplementary information as necessary, as well as scheduling meetings, technical training, volunteer assignments and rehearsals
  • Maintain master lists and contact sheets with all relevant, up-to-date details
  • Communicating regularly with the team, ensuring all are apprised of ongoing production tasks and updates
  • Collect and distribute production details between appropriate ISF team members
  • Assist in managing production paperwork and record-keeping
  • Prepare a final report summarizing work done, successes and areas of improvement including suggestions for the future, and participate in an exit interview
  • Be a warm and welcoming point of contact for all production personnel


  • Organized self-starter who can see the big picture and create plans and follow directions to execute the overall vision
  • Detail-oriented and extremely thorough – nothing gets past you!
  • An outgoing, friendly and energetic person with exceptional interpersonal skills who works well in a team dynamic
  • A problem-solver who is confident in ever-changing environments and situations remains cool under pressure and can easily roll with sudden, last-minute changes
  • A planner extraordinaire – you like to be extra-prepared and can anticipate needs and flag issues well in advance
    Eager to serve as an ambassador for the festival and provide a positive first impression


  • Have impeccable written and verbal communications skills
  • Perform well under pressure and be able to handle situations on the fly
  • Be active and comfortable with working outdoors and manual tasks (moving, lifting, carrying, unloading) with reasonable accommodations
  • Have a strong work ethic and schedule flexibility
  • Ideally, have a driver’s license and access to a vehicle
  • Have some festival and/or event experience (this is a plus!)
  • Be committed to equity, diversity, and inclusion practices
  • Be a genuine lover of arts and culture and the world of live and digital events!


  • Slack
  • Asana
  • Google Workspace
  • Eventbrite
  • MS Office – Word/Excel
  • Whatsapp
  • Zoom


  • ISF Office and/or Home
  • Performance venues
  • Outdoors
  • Standing and walking (up to 8 hours on your feet)
  • Physical aspects can include lifting and carrying heavy objects


$25.68 per hour (based on experience) + 4% Vacation Pay


Please apply with your cover letter and resume as a single pdf file to [email protected]. The expected start date is June 3, 2024

We are alert and sensitive to the issue of fair and equitable treatment for all, and Indian Summer Arts Society has a special concern with the participation and advancement of members of four designated groups that have traditionally been disadvantaged in employment: people of the global majority (people of colour); Indigenous peoples; women, queer, and genderqueer people; and persons with disabilities. As a result, the Society reserves the right to give preferential treatment during the hiring process to such aforementioned groups in efforts to eliminate the underrepresentation of those designated groups in the workplace. We also request that if you have a disability or special need that requires accommodation, please let us know so we can do our best to meet your needs.